Clients with our Website Connector for WordPress are now able to sync Text Assets from their Text Library directly to their website.

Details:

• Text Assets sync: Toggle on in General Settings alongside Projects/Employees.
• Field requirement: Clients will need to create a custom field for Text Assets in OpenAsset named “Show on website” and set it to Yes for any item they want to publish - just like how it works for files, employees, and projects.
• Field mapping: In Data Options, choose exactly which Text Asset fields to sync.

This updates is designed to further streamline the process of maintaining your website.

We're excited to announce significant enhancements to Portals, designed to make your workflow smoother and more efficient!

What's New?

We've focused on giving you more flexibility and control. Here's a breakdown of the key improvements:

1. Easier Portal Creation

Creating a new Portal is now more intuitive than ever! We've updated the creation screen with a new vertical menu. This eliminates the need to follow a rigid wizard-stepper process, allowing you to jump directly to the sections you need to update. Want to quickly set a title and reorder images? You can do that without having to go through every step, saving you valuable time.

2. Improved Portal Editing

You can now edit every aspect of an existing Portal directly from the Portals Management page. Simply click "edit" on any Portal to modify settings like download options, expiry dates, and more. This gives you much greater flexibility to adjust your Portals on the fly, ensuring they always meet your needs.

3. Reactivate Expired Portals

No more starting from scratch! You can now easily reactivate expired Portals from the Portals Management page. Just filter by "expired" Portals, select the one you want to bring back to life, and choose from quick reactivation options like extending by one week, one month, the maximum expiry, or a custom date.

These updates are designed to make your experience with Portals significantly easier to use and much more flexible. We believe these changes will streamline your workflows and help you get even more out of your OpenAsset system.

OpenAsset’s Text Library is now live!

This tool is designed to make it easy to store, organize, and use your firm's boilerplate text alongside your images, project data, and templates—all in one place.

Key resources:

• 30 second demo video
• Resource Hub: Your one-stop shop for guides, videos, best practices, and more.
• Help Center article

With Text Library, you can:

✏️ Save time by eliminating the search for the right wording across scattered documents

✏️ Ensure consistency in proposals, brochures, and marketing materials

✏️ Build a structured, centralized content hub that grows with your firm

Key features include:

• Example Content: Get inspired by pre-loaded examples used by beta clients, including testimonials, boilerplate descriptions, and firm overviews.
• One-Click Copy: Use text assets in proposals and documents instantly.
• Templates: Export text easily into branded templates to speed up proposal creation.
• Powerful Search: Quickly locate content by title, category, or any word or phrase in the text.
• Important Context: For example, see who last updated text assets and when, ensuring accuracy and usability.
• Controlled Permissions: Limit editing to authorized users.

Please let us know if you have any questions about Text Library. We are here to help ensure your success!

We’re excited to announce the launch of AI Visual Search, a revolutionary feature now available in OpenAsset!

This innovative tool transforms how AEC professionals manage and retrieve images by enabling searches based on visual content.

Simply describe what’s in the image—such as “Curving staircase,” “Forklift,” or “People on site.”

It can also surface results for more technical terms used in AEC, such as “Concrete pour,” “Beam,” or “Drywall.”

Key Features:

• Visual-Based Search: Use natural language to find images that match your needs, bypassing the need for manual keywords.

• Layered Contextual Search: Combine visual searches with project-specific metadata for unparalleled accuracy and relevance.

• Efficiency for AEC Teams: Save time by focusing on creativity and productivity instead of tedious manual tagging.

• Enhanced Data Integrity: Automated image categorization ensures consistent, error-free results.

• Secure and Reliable: AI operates entirely within OpenAsset’s secure environment, keeping your data private and protected.

Benefits for AEC Professionals:

1. Save Time: Reduce the time spent organizing and tagging digital assets manually.

2. Boost Creativity: Focus on high-value tasks like crafting proposals or developing campaigns.

3. Seamless Integration: Layer searches with industry-specific terms for relevant results tailored to your project needs.

4. Instant Access: Newly uploaded assets become searchable immediately.

See It in Action

Check out a demo video here. Admins, you can control who has access to this feature using Groups. Here is an instructional video.

For more details, visit our Help Site article.