We are excited to be launching Content Assist, powered by OpenAsset's Generative AI. This exciting new workflow is designed to assist users in creating project descriptions and employee bios within OpenAsset. Simply put, Content Assist will analyse the existing data in your OpenAsset system to accelerate the creation of original project descriptions and employee bios.

• Accelerate your proposal workflows - generating project descriptions and employee bios can be a time-consuming process. Content Assist will enable your team to generate this content on-demand, so they can keep content up to date using the latest information available in your system.
• Build your OpenAsset system at speed - if some of your projects or employee profiles are lacking descriptions or bios, Content Assist will enable users to leverage your existing project and employee data to create this content.
• Security is our priority - Content Assist is developed according to OpenAsset’s Secure Software Development Lifecycle and governed by strict Data Protection and Privacy Policies. OpenAsset encrypts all sensitive data in transit using TLS 1.2 at minimum with common secure ciphers and encrypts data at rest using AES-256.

Content Assist is an opt-in feature, which must be enabled within your System Preferences by a System Administrator. Once Content Assist is activated, the workflow will be accessible to all users with the relevant permissions.

Lear more about setting up Content Assist here

All across OpenAsset, how you view and manage Employee roles has been upgraded.

When looking at roles - either all the Employees who have worked on one Project, or all the Projects one Employee worked on - you have increased control over what to view and how to arrange the roles. Use the ‘View Columns’ button to choose what information to display, and then drag and drop the columns to move them to exactly the view you’d like to work with.

You can also set primary and secondary sort orders. For example, you could sort all roles by city, and then the roles in each city could be ordered by sector. This functionality is also available in the Advanced Selector for building resumes! When creating a resume for an Employee, you can much more easily find, select, and order the roles most relevant to your needs.

Learn more about Employee Roles here

You can now view 360* VR images in OpenAsset! You can dynamically show off your interior design expertise, a job site in progress, and more.

Simply upload your panoramic image in your desired format (JPEG, PNG, etc.). Then, on the File Page, click ‘View VR’. This viewing mode will allow you to navigate around the image and see all 360* aspects.

Have you already uploaded some panoramic photos and are interested in this feature? If so, please let our Support team know which files you'd like re-processed, and we can get this feature active for you.

Learn more about VR Files in OpenAsset

You can drag and drop images from OpenAsset directly into Google Docs and Google Slides. Simply use the single image drag - the orange icon in the upper right corner of the thumbnails in the search results - or the drag from the File Info Page. You can then drop the images directly into your Doc or Slide, or even into Slides placeholders!

Learn more about drag & drop into Google Suite

Your Taxonomy Manager and your Fields Manager have moved to a more convenient location - directly accessible from the settings cog.

Both pages have recently gotten major overhauls, making them easier to use and more intuitive. For example, you can now simply drag and drop a field to change the display order. Information is displayed in a much simpler way, so it’s easier to understand. You can quickly see what type of fields you’re looking at, as well as key information about them.

Learn more about the updated Fields Manager

You’re now able to share albums with people and groups in your firm more easily. With an improved and simplified design, you can understand exactly who the album is already shared with. You’ll also be able to purposefully send sharing notifications and messages.

When viewing an album, you can see which users and groups the album is already shared with, and see clearly if the person has read-only access - a viewer - or can make changes - an editor. To add additional people, simply search for their username or group name, add them to the list, and then decide if they will be a viewer or an editor. You can also decide if everyone in your firm should have access to the album by using the toggles at the top.

Next, if you want to let people know they have a new album to view, you can check the box that will send notifications to any new users/groups that you’ve just added. You can also add a message if you like, for instance, “Check out the new images of bridges I’ve added” or “Please add the latest employee headshots.” Note you can’t send notifications if you’re sharing an album with everyone in the firm - no spam here!

Read more about the updated album sharing interface

You can now sort both Employees and Projects by any date field in your OpenAsset system.

If you want to find Projects or Employee profiles that users are actively working on, you can sort by ‘Updated’ in the drop down View menu. This is a system default, so you’ll always be able to sort by recently updated Projects - or perhaps do some cleanup of those Employee profiles that haven’t been touched in a while.

You can also sort by any custom date that you’ve created. If you have ‘Completion Date’ for Projects, you can now see a timeline view of your firm’s Projects, or perhaps you first want to see Projects that have yet to be completed. For Employees, if you have ‘Hire Date’, you could view the employees with the longest tenure in order to find the best resource for a tricky question.

Read more about sorting Employees and Projects

Our Suggested Keywords feature uses AI technology to scan your image and recommend particular Keywords that are relevant, enabling you to tag your files more efficiently. The Suggested Keyword section lives at the top of your Keywords tab on the File Info page.

The AI technology will suggest Keywords that you already have in your Taxonomy, as well as entirely new ones. The Suggested Keywords in your Taxonomy are dark blue - simply click to add them to your file. The light blue Keywords are entirely new. In order to attach them, you’ll need to add them to a Keyword Category. If you don’t have a relevant Keyword Category, the AI will help suggest a new Category as well.

No AI is perfect yet, so we recommend that you treat these Suggested Keywords as just that - suggestions! Use them to speed up your tagging process, or inspire new Keywords for your files.

Learn more about using Suggested Keywords